2nd ESS-ILO Strategy Workshop - A BrightnESS 2, WP 4 Event

UTC
Laboratori Nazionali del Sud

Laboratori Nazionali del Sud

Via S. Sofia, 62, 95125 Catania CT, Italy
Description

2nd ESS ILO Strategy Workshop.

Date & Time: 19th February, 2020 - 20th February, 2020.

Location: Catania, Italy

Venue: Laboratori Nazionali del Sud

It is our pleasure to invite you to the ESS ILO Strategy Workshop in Catania on 19-20th February, 2019. 

Please register on the Indico page providing details about your travel arrangements. If you need to wait with your bookings but know you will attend the event, you can register here on Indico already now. We would however like to encourage you to arrange your travels first so that you can share your travel details when registering. This will help us with our planning. Otherwise, you can always alter your registration later, in case you need to book your travels after your registered. Thank you for your understanding!

Event-related costs

This Workshop is sponsored under BrightnESS 2 Project. As a result, The European Spallation Source as the beneficiary of the BrightnESS 2 project, will reimburse travel costs of 1 ILO per country. Other participants, such as In-Kind Field Coordinators, are kindly asked to cover their travel and accommodation costs from their own BrightnESS 2 WP 3 Budgets. Catering during the event will be complimentary. Those who qualify for reimbursement, please remember to keep original receipts and boarding passes. More information about the reimbursement procedure will be available shortly.

Booking your travel

ESS encourages all participants to fly in on Tuesday, February 18th. ESS will arrange shuttle to/from airport for ILOs if possible. Only economy flight tickets are eligible for reimbursement. We kindly ask you to share your travel details when registering on Indico so that we can coordinate shuttle services accordingly.

Booking your accommodation

We have arranged a special rate with Hotel NH in Catania which has blocked rooms for this event. The price of the hotel is €90 per night.

To reserve the hotel simply send an email to f.luppi@shougun.it and a.romeo@shougun.it with a referral code KM3NETCatania18202020. Federica and Alfio are our agents in Catania and are assisting us with the organization of the event. 

Federica and Alfio will handle your booking. Please put milos.davidovic@esss.se in cc of your emails. 

Transportation:

ESS will do its best to accommodate participants of the event by providing transportation to the venue. There will be organized transport from hotel to the venue of the event and back. Additionally, depending on the arrival times, ESS will work together with Federica and Alfio to organize transportation from the airport to the hotel on the night of the arrival - February 18th.

Registration
2nd ILO Strategy Workshop
  • Wednesday, 19 February
    • Opening of the Workshop
    • 1
      Introduction of the Workshop, definitions and requirements of BrightnESS2
      Speaker: Mr Jimmy Andersen (ESS)
    • 2
      A message from the Chair
      Speaker: Arne Jensen (Big Science Sekretariatet)
    • 3
      Presentations by the selected ILO Network Members and Field Coordinators
    • 10:35
      Coffee Break
    • 4
      Session 1 - Group Work

      The participants will split up into three predetermined groups. Each group will feature one of the speakers and one ESS staff member. The ESS staff member will be taking minutes, and moderating the discussions. The groups will build upon topics opened in the three talks that preceded it.

      The groups should aim to answer the following question:

      How can the ILO Network, together with the In-Kind Field Coordinators engage in the future ESS Innovations?

    • 5
      General Discussion
    • 12:30
      Lunch
    • 6
      Session 2: Innovation Potential
    • 7
      Session 2 - Group Work

      o Innovation in Procurement
      The participants in this group should discuss best ways to identify how procurement can lead to innovation; for instance, understanding the new market opportunities in ESS related sectors and disciplines. Additionally, in this topic the participants could explore how interactions with suppliers can lead to improved designs and/or specifications. Relevant examples will be provided.
      o Innovation in In-Kind work
      The participants in this group should focus on innovation opportunities within In-Kind Collaborations, from the current construction phase of ESS to Operational Phase of the Facility. Relevant examples will be provided.
      o Harvesting Innovation at ESS
      The participants in this group should focus on innovations that are already taking place at ESS and how these innovations can be explored and disseminated. ESS will provide examples of said innovations.

    • 14:55
      Coffee Break
    • 8
      Results and Discussions
    • 9
      General Discussion
    • 10
      Summary of Discussions & Closeout of Day 1

      Setting the agenda for Day 2

    • 11
      Social Dinner
  • Thursday, 20 February
    • 12
      Opening of Day 2 - Recap from Day 1
    • 13
      ILO Action List Status
    • 14
      ESS Procurement Data & Statistics
      Speaker: Mirko Menninga (European Spallation Source ERIC)
    • 15
      Refining the Procurement Plan
    • 10:45
      Coffee Break
    • 16
      ENRIITC Project
    • 17
      Refocusing future ILO Meetings
      Speaker: Milos Davidovic (European Spallation Source ERIC)
    • 18
      Exploring Collaboration Possibilities with ILOs beyond existing remit.
      Speaker: Jimmy Andersen (ESS)
    • 19
      ILO Communication Channels.
    • 20
      Roadmap for the future.
    • 21
      Workshop Closeout
    • 12:50
      Lunch