19–20 Feb 2020
Laboratori Nazionali del Sud
UTC timezone

Registration

2nd ILO Strategy Workshop

Contact info
milos.davidovic@esss.se

Please use this form to register for the event.

Privacy Notice
  1. Introduction The European Spallation Source ERIC (ESS) takes the privacy rights of individuals very seriously. ESS complies with personal data laws (GDPR) by keeping your personal data up-to-date, protecting your information from loss, misuse, unauthorised access and disclosure by ensuring appropriate technical measures are in place.

  2. How will we use your information? We will use the information you provide to us in this registration form to comply with conditions of Grant Agreement no. 823867 and to: • Create participants' list and program of the event • Ensure individuals at the meeting are authorised to attend, • Confirm your attendance with your affiliated organisation • Report about the meeting to the European Commission, • Provide documentation such as signed participants list, programme, photographs from the meeting, minutes, presentations etc. to auditors, • Disseminate project results and communicate about the meeting on the project website, project partners' websites , social media channels, future events etc. This includes the use of photographs from the event, • Provide catering during the event.

  3. Will my personal data be sent to countries outside the EEA? Yes, to South Africa, and perhaps more in the future as international activities evolve within the framework of the Grant Agreement. The transfer is in compliance with the GDPR requirements agreed upon in the BrightnESS2 Grant Agreement. (All BrightnESS2 partners agree that the personal data will be handled as required by the national and EU data protection legislation and compliant to the General Data protection Regulation (Regulation EU 2016/679). The partners from non-EU countries shall comply with the provisions of the GDPR relating to the activities in the action.)

  4. Why are we allowed to use your personal data? We have a legal obligation to comply with Grant Agreement no. 823867.

  5. How long is my personal data stored? Your personal data will be stored in the ESS IT system and in hard copy in a locked filing system for at least five years after the payment of the balance (usually occurs after the project's Kick-Off Meeting.

  6. What if I object to the use of the personal data? If you do not register with the information requested, then you may not attend the event.

  7. Will by personal data be secured? The system is hosted on the ESS premises and has the same backup regime as most of the other systems. Communication to the system is encrypted. Paper documents are stored in a locked filing system on ESS premises. Access to this filing system is limited.

  8. What rights do I have? Unless subject to an exception, you have (a) The right to withdraw consent at any time for any reason; (b) The right to request a copy of your personal data held by ESS; (c) The right to request ESS transmit your personal data to another data controller/entity; (d) The right to request ESS correct any personal data if it is found to be inaccurate or out-of-date; (e) The right to request your personal data be erased when it is no longer necessary for ESS to retain such data; (f) The right to request a restriction on further processing when there is a dispute over the accuracy of personal data stored; (g) The right to lodge a complaint with the Swedish Data Protection Authority (Sw: Datainspektionen).

  9. Who can I contact? (a) For ESS Staff You may exercise your rights by submitting a ticket in the internal ESS IT systems.

(b) For non-ESS Staff For individuals who are not authorised in the internal ESS IT system, you may submit questions or exercise your rights by e-mail: privacy@esss.se

  1. Who else can I contact? If you believe there has been a violation of your personal data protection rights, you may email privacy@esss.se to discuss a solution. At any time, you have the right to communicate directly with the Swedish Data Protection Authority (Sw: Datainspektionen) at: Datainspektionen Box 8114 104 20 Stockholm Telefon: 08-657 61 00 E-post: datainspektionen@datainspektionen.se Fax. 08-652 86 52
Photographs

ESS uses photographs taken during events organized by ESS. Photographs from the ILO Strategy Meeting will be used to report about the meeting to the European Commission, disseminate project results and communicate about the meeting on the project website, project partners’ websites, social media channels, future events etc., and provide evidence to auditors that the event took place.

ESS has a right to use such photographs under Swedish law. These photographs will be stored on ESS IT Systems for two at least five years after the payment of the balance (usually occurs after the project’s end).

Personal Data
Travel

Your travel details are needed in order for BrightnESS 2 Project to be able to reimburse you.

Please provide the flight number and time for your ARRIVAL
PLEASE KEEP YOUR BOARDING PASS FOR REIMBURSEMENTS (ILOs ONLY)
Please provide the flight number ant time for your DEPARTURE
PLEASE KEEP YOUR BOARDING PASS FOR REIMBURSEMENTS (ILOs ONLY)
Dietary Needs

Fill the description

Dietary Requirements

ESS requests your consent in order to collect additional personal information. By filling out the information AND checking the box below, you consent to ESS' use of your personal data. ESS will use your personal information to: - Send your dietary requirements (without specifying your name) to the caterer for the event. You may withdraw your consent to allow ESS to use the information at any time by e-mailing privacy@esss.se

Consent

I have read the Privacy Notice and consent to ESS’ use of my personal data and photographs.